Several laws and regulations protect the confidentiality of information about your children when that information identifies them. Such information, which includes student‐specific data, is known as “personally identifiable information” or “PII.”
The federal laws that protect your child’s PII include the Family Educational Rights and Privacy Act (FERPA), the Children’s Online Privacy Protection Act (COPPA), the Protection of Pupil Rights Amendment (PPRA), and the Individuals with Disabilities Education Act (IDEA). State laws, such as N.Y. Education Law 2-d and the related regulations of the N.Y. State Commissioner of Education; and the DOE Chancellor’s Regulation A-820 also protect the confidentiality of your child’s PII.
Under New York state law, if you are a parent of a child in the New York City public school district (the DOE), you have the following rights regarding the privacy and security of your child’s PII:
o You have the right to inspect and review the complete contents of your child’s education records within 45 days of the DOE receiving your request and verifying your identity.
o You also have the right to request changes to your child’s education records when you believe they are inaccurate, misleading, or violate your child’s privacy.
o Your rights extend to education records stored by DOE contractors or other outside parties on the DOE’s behalf.
How to submit complaints to the NY State Education Department (NYSED):
By email: CPO@mail.nysed.gov
Chief Privacy Officer
New York State Education Department 89 Washington Avenue, Albany NY 12234
By phone at: 518-474- 0937
How to submit complaints to the DOE:
By email: email@example.com
Chief Privacy Officer,
Office of the General Counsel Room 308 New York City Department of Education 52 Chambers St, New York, NY 10007
These federal and state laws and regulations also impose requirements on the DOE and certain outside parties to ensure your child’s PII remains confidential and secure. For example, the DOE and certain
outside parties must adhere to the following:
You can find a complete list of all of the types of student data that the New York State Education Department collects. You may also obtain a copy of this list by writing to the Office of Information & Reporting Services, New York State Education Department, Room 863 EBA, 89 Washington Avenue, Albany, NY 12234.