The Family Educational Rights and Privacy Act (FERPA) gives parents and students age 18 and older rights over student education records. The Parents’ Bill of Rights for Data Privacy and Security provides you with additional rights, and Chancellor’s Regulation A-820 provides additional information.
Please note that if you are a student and age 18 or over, these rights belong to you, and not your parents or guardians.
Among other things, you have the right to:
·Inspect and review your child’s education records within 45 days after the DOE receives your request.
·You should submit a written request that identifies the record(s) you wish to inspect.
·Your child’s school will notify you of the time and place where you may inspect the records.
·Request changes to your child’s education records when you believe they are inaccurate, misleading, or violate your child’s privacy rights under FERPA.
·Provide written consent before personally identifiable information in your child’s education records is disclosed. However, in certain cases, FERPA allows disclosure without consent. Cases permitting disclosure without consent include:
- DOE employees (such as administrators, supervisors, teachers, other instructors, or support staff members); and
-People whom the DOE engages to perform services or functions for which it would otherwise use its employees. These include (a) individuals and entities providing DOE services and functions through contracts, (b) employees of other government agencies providing DOE-related services or functions, such as attorneys in the NYC Law Department representing the DOE, and school nurses and Office of School Health staff employed by the NYC Department of Health and Mental Hygiene, (c) parents, students, or other volunteers assisting other school officials in performing their tasks, and (d) other qualifying individuals or organizations, such as consultants and community-based organizations, but only if they have agreed in writing to keep student information confidential. Such people are required to be under the direct control of the DOE with respect to the use and maintenance of personally identifiable information from education records. Direct control is achieved in various ways, including by written agreement.
• Other exceptions exist that permit disclosure of personally identifiable information without consent include certain types of disclosures. Some are listed below. Most of these types of disclosures are subject to certain additional requirements and limitations. Please see FERPA and Chancellor’s Regulation A-820 for more information about them.
Revenue Service (IRS) tax purposes;
• File a complaint with the USDOE if you believe the NYC DOE failed to comply with FERPA’s requirements. Complaints may be filed here:
U.S. Department of Education
400 Maryland Avenue
SW Washington, DC 20202-8520
or by email to FERPA.Complaints@ed.gov